Everything You Need for Document Control

Purpose-built for quality management systems, compliance, and regulated industries

Version Control

Automatic version numbering with alphabetic (vA, vB, vC) for prototypes and numeric (v1, v2, v3) for production documents. Complete version history with audit trails.

Multi-Approver Workflows

Flexible approval routing with multiple reviewers. Track approval status in real-time. Rejection workflows with required comments.

Smart Document Numbering

Customizable document types with unique prefixes (FORM-00001, PROC-00042). Sequential numbering managed automatically. Never duplicate document IDs.

Prototype to Production

Seamless promotion from prototype to production status. Maintain separate version sequences. Ensure production documents meet approval requirements.

Complete Audit Trail

Every action logged with timestamp and user. Track document lifecycle from creation to obsolescence. Full traceability for compliance needs.

Advanced Search

Find documents instantly by number or title. Filter by type, status, project, or date range. Sort and organize documents your way.

Secure File Storage

Attach multiple files per document. Support for PDF, Office, images, and more. Version-specific file management. Download signed URLs for security.

Project Association

Link documents to projects with P-##### codes. Track all documents related to a project. Filter documents by project number.

Role-Based Permissions

Admin and user roles with granular permissions. Draft documents private until released. Secure access control for your organization.

Centralized Dashboard

See pending approvals at a glance. Track documents you created. View recent activity across the system. Quick access to common tasks.

Custom Document Types

Configure unlimited document types. Define prefixes and descriptions. Activate or deactivate types as needed. Admin-only configuration.

Quality Management Ready

Comprehensive audit trails with timestamp and user tracking. Version control and approval workflows designed to support ISO 9001 document control requirements.

Document Lifecycle Management

Track documents from draft through approval, release, and eventual obsolescence. Every state change is logged with full traceability.

  • Draft → In Approval → Released → Obsolete
  • Automatic status transitions based on workflow rules
  • Previous versions remain accessible for audit
  • "See Latest Released" button on obsolete documents
Draft
In Approval
Released
Obsolete
FORM-00042vB
↓ Promote to Production ↓
FORM-00042v1

Prototype to Production Workflow

Develop and test documents as prototypes, then promote them to production status when ready. Version numbering automatically adjusts.

  • Prototype: Alphabetic versions (vA, vB, vC)
  • Production: Numeric versions (v1, v2, v3)
  • Original prototype remains in Released state
  • Production documents require approval workflow

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